Proofreading Technique #1: Print Your Documents and Check One Thing at a Time

You’ll be surprised to learn that many people…well-educated people… couldn’t even be bothered to edit their everyday work.

Let’s take the office for example. How many times have you personally received emails or letters that are riddled with misspelt names, bad grammar or even worse, illogically-written information (E.g “This is not a sales pitch, but we’d like you to take advantage of our early bird offer!)?

As a reader, how did you feel? What kind of impression was left on you?

In fact, not remembering to edit your work could cost you sales, goodwill and reputation.  It doesn’t show that you care much for or respect your readers, some of whom could be your most important business clients or even your CEO!

To ensure those horrible outcomes don’t happen to you, get into the habit of printing your documents and checking them on paper. If  your office is particular about saving paper, then use recycled documents where 1 side is available for printing.

When you read things on print, you don’t have to squint your eyes as often as you do on a computer screen. This makes it less tiring for your eyes and you can concentrate better on proofreading your work.

As you are revising your work, slow down your pace and check for one item at a time. For example, you may focus on spelling first, then grammar, then punctuation, then your choice of words.

This way, your brain doesn’t get overwhelmed by multiple things at a time and you’ll be able to spot more errors and produce a polished piece of work that you (and your readers!) can truly be proud of.

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One Response to Proofreading Technique #1: Print Your Documents and Check One Thing at a Time

  1. Stickers Printing says:

    I agree with you.

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